July 30, 2021

Turn Your Business Into An Efficiency Machine in San Antonio: OpenText vs Azure Document Management Solutions

In the present competitive business scene, any areas where companies can enhance efficacy and boost productivity levels must be the first to be addressed.

Document management is perhaps not the first thing you think of when you question yourself, “What do we need to work on?”

However, document management is at the groundwork of your firm and back-office processes. Therefore, it’s a fantastic starting point for your digital transformation strategy.

Archive cabinets and further tangible groundwork are unproductive and induce bottlenecks as important records become difficult to locate and/or are regularly misplaced.

This causes silos, hinders collaboration, causes delays to activities and operations that could be streamlined.

With document management tools, you can develop a digital, paperless scheme where vital information is conveniently attainable and everyone, across factions, have access to the documents they require to be efficient.

Innovation like optical character recognition (OCR) and robotic process automation (RPA) can remove the need for physical processing, storage, routing, and data entry.

Below, we’ll discuss a couple of the most popular document management solutions: OpenText and Microsoft Azure.

But before we begin our evaluation, let's have a brief look at the key benefits of using document management solutions.

The Advantages of Document Management Software

Let’s take a close look at some of the advantages of document management software.

Enhanced Efficiency and Productivity

With conventional, manual workflows, your employees waste valuable assets that can be better deployed to tasks that accomplish development goals. With an automated, enhanced document management solution, these monotonous processes are brought to an end.

Moreover, a document management framework is better equipped to enforce regulatory requirements than paper-based systems, which can rapidly become too difficult to regulate.

A Centralized Storage Repository

In a cybernated setting, all of your files and classified data can be maintained in a primary, safeguarded file storage location.

This enables preserving classified information and distributing records to the right people when they are required much simpler than in traditional physical storage methods.

With a DMS inventory system, searching for the necessary documents can be done instantly rather than expending a large amount of time searching for physical records.

On top of that, with a virtual storage solution, employees can collaborate and access documents on the move from their smartphones.

Reinforced Data Security

With greater innovation comes the duty to guarantee that any networks containing classified data are adequately safeguarded.

OpenText and Microsoft Azure both supply security features such as access controls, two-factor authentication, etc.

These attributes can help your organization to fortify its cybersecurity stance by affirming that only the appropriate personnel have access to classified files and that every single editing or accessing of confidential files have an audit trail.

Lastly, in the event of either a natural catastrophe or a security crisis, through a DMS platform, you have the assurance that your files have been backed up and can be restored so that your organization can resume mission-critical processes as soon as possible.

Optimal Regulatory Compliance

For those organizations who work in compliance-heavy fields, a document management platform can help to enforce standards that are established to protect companies from cyber threats and violating the privacy rights of their customers.

OpenText vs Microsoft Azure Features and Pricing Diagram

	OpenText Documentum	Microsoft Azure
Pricing	By quote	By quote
Deployment	Cloud, SaaS, Web-Based	Cloud, SaaS, Web-Based
Support	Email Phone Chat	Email Phone
Training	In-person Online Documentation	In-person Online Documentation
Features	Access Controls Advanced File Versions Analytics Capture Collaboration Content management File Sharing Governance API Metadata Search Microsoft Office 365 Integration Records Management SAP Payment Automation Security, 2FA, SSO Workflow Automation	Access Controls Analytics Archiving Backups Cloud Storage Collaboration Data Mining File Sharing Governance Messaging Services Microsoft Office 365 Sharepoint Android and iOS Mobile Apps Network Security SAP Payment Automation Security, 2FA, SSO Version Control Workflow Automation

OpenText Overview

OpenText is an Enterprise Content Management (ECM) that empowers organizations to capture, store, forward, and monitor the integral existence of their digital files.

This provides firms with improved control of their data in addition to enhancing synergy across departments. It is available for on-premises or cloud deployment.

OpenText Pros

Pricing can be steep but can be tailored for your specific needs.
For those in search of an end-to-end tool, Documentum is a potent tool that can handle anything you need it to.
ApplicationXtender (AX) is a smaller-scale, build-as-you-go counterpart to the more expensive Documentum tool.

OpenText Cons

The interface is relatively complex to grasp at first.
The program necessitates routine maintenance and upgrades as time goes by which might be costly.
Depending on your license, you may be required to purchase additional functionality add-ons.

Microsoft Azure Overview

Microsoft Azure, in contrast to OpenText is a much broader cloud solution that serves a range of features that help with designing, testing, and installation of applications. As a part of this extensive summary, this could include secure document management and automation.

Azure Pros

The availability and dependability of industry giant, Microsoft and its 99.95% Uptime guarantees.
Unrivaled data security empowers you to satisfy many industry standard regulations.
Pay-as-you-go concept allows you to choose and specify which capabilities you need as well as add new components as required. As a result, it is a great option for a small-scale firm, SMB, or perhaps an enterprise.

Azure Cons

Demands a great deal of maintenance, management, and supervision.
Higher licensing degrees can become pricey.
To guarantee that Azure is performing optimally for your organization, specialists are needed to appropriately configure the tool.

How Wave Can Help You Implement a Document Management Platform in San Antonio

Though we can undoubtedly agree that the optimal initial step in increasing your business’s competitiveness lies in enhancing and simplifying workflows, it is not as simple to agree on how to make this happen.

To achieve your strategic objectives, you’ll need the necessary solutions stack that complement your existing systems and could be implemented conveniently.

We collaborate with our clients as partners. Coming alongside the organization to evaluate the primary business model, schemes, and operations so we could pinpoint impasses and other departments where upgrades can be made simply and cost-effectively.

To do just that, we employ a mixed toolset that we base on your individual business needs and use them to automate your laborious organizational workflows around capturing, arranging, and storing data.

This incorporates over 60 industry-accepted ECM and DMS solutions that can assist in automating physical systems, improve sharing, arranging, and communication among departments, and ensure that your employees can find the data they need whenever, from wherever.

Ready to learn more? Let’s schedule a time to chat.

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